How to Request a Letter of Recommendation for Grad School
The process of asking for a letter of recommendation for graduate school is a critical step in your application journey. Understanding how to approach professors and colleagues can make a significant difference in the success of your application.
Building a Relationship
The timing to start asking for a recommendation letter is as soon as you have a connection with someone. Students who have had questions during office hours or have had interesting assignments tend to establish a stronger relationship. Having a relationship with your recommender means they have seen and can attest to your abilities and potential within a specific context.
For example, if you received an A in a class, it simply means you demonstrated proficiency in building a thingey in Java/Spring. However, if you received a B or A-, your professor may notice your ability to solve business problems, ask great research questions, or communicate effectively. These are qualities that might indicate someone who would excel as a grad student.
Preparing Your Recommender
If you are asking a former professor for a recommendation, it helps to refresh their memory about the class you took and when. Mention that you are considering graduate school and the specific program, and whether you have applications for certain schools in mind. If the professor needs additional information, such as your transcript or resume, don't hesitate to provide it. If they have given you advice in the past, take a moment to thank them for their past support.
It is also important to approach people you have worked with closely or those who know you well as a student. For college professors or tutors with whom you have had good relationships, a simple email requesting to be your recommender is often sufficient. Assuming they won't reject your request, state that you would be grateful if they could write a recommendation for your graduate school application.
Best Practices for Requesting
Avoid contacting professors who barely know you. They may reject your request or not be able to provide a meaningful recommendation. Instead, chose individuals who have had a significant impact on your academic or professional journey. Including a few key points in your request can save your recommender time and make the process smoother for both of you:
Explicitly state your name and the program(s) you are applying to. Provide any necessary information, such as your transcript, resume, or a link to a Google doc with relevant information. Express gratitude for their past assistance, if applicable. Offer to answer any questions they may have about the application process or details about your academic or professional background.Example Email Template
Here's a sample email you can use to request a letter of recommendation:
Email Subject: [Your Name] - Request for Letter of Recommendation for [Program Name]
Dear Professor [Last Name],
Hi [Name],
I hope this email finds you well. I am currently considering graduate school programs, and I believe that your [subject/field] expertise and my experience in [relevant course/class] would greatly contribute to a strong recommendation for my application to [specific program(s)].
Could you please write a letter of recommendation for me? If you need any additional information, such as my transcript, resume, or any recent update about my academic or professional activities, please let me know. I would also be grateful if you could share any specific examples that highlight my skills, work ethic, and potential as a graduate student.
I am deeply appreciative of your willingness to write a recommendation for me. I would be happy to discuss further details or provide any additional information you may need.
Thank you so much for your time and support. Please let me know if this letter would be part of the application process at [schools].
Best regards,
[Your Name]
Conclusion
Successfully securing a letter of recommendation for graduate school requires a thoughtful and respectful approach. By building relationships with your professors and providing them with the necessary information, you can increase the likelihood of receiving a positive and impactful recommendation. Remember to be courteous, concise, and appreciative in your request.